IXL | Read business letters and notices | 10th grade language arts

Read the business letter.

April 23, 2026

Susan Koh

317 Shotwell Street

San Francisco, CA 94110

Dear Susan,

Your three years of tireless effort, your sharp editorial eye, and your professional, congenial attitude have made a strong impression on the executive team. I am pleased to inform you that you have been promoted from assistant editor to editor.

This position comes with a 35% pay raise and your own office on the third floor. There are also new responsibilities, including managing junior editorial staff and selecting which scientific papers we will publish in our journal.

In addition, you will be responsible for creating the agenda for and running the weekly editorial and scheduling meetings.

Executive Editor Dana Rittendale is your new supervisor. Please contact her directly for an onboarding discussion, during which she can give you specific details about your new duties. Eric Weaver will be taking over your old role and will be reaching out to you for onboarding and training. He will take your old desk on the second floor.

Congratulations! We all look forward to working with you in your new capacity.

Best regards,

Renée Hawkins

Human Resources Associate

Journal of Quantum Mechanics

What is the main purpose of this letter?

to provide feedback to an employee on her scientific paper

to preview an upcoming meeting for an employee

to notify a current employee of a promotion

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Read the business letter.

April 23, 2026

Lance Trout

288 Kirkpatrick Street, Apt. B

Orlando, FL 32819

Dear Lance Trout,

Employee timeliness is critical to serving our customers at Buy Buy Buy Electronics. Although we provide employees with a 5-minute grace period, consistent lateness is not tolerated.

You are receiving this letter as a written warning for violating our attendance policy by being late to work three times last month. The specific dates and details of your late arrivals are noted on your electronic time card, which can be found on the online employee portal. Your employee file indicates that you received a verbal warning from your supervisor before your third violation, which is the final violation before it becomes necessary to involve Human Resources.

Further violation of the attendance policy could result in suspension and even termination of employment. If there are extenuating circumstances at the root of this problem, please discuss this matter with a Human Resources representative.

Sincerely,

Justin Lumberlake

Human Resources Department

Buy Buy Buy Electronics

What is the main purpose of this letter?

to explain why tardiness goes against the company's values

to warn an employee about the consequences of his tardiness

to inform a new employee about the company's attendance policy

solution

Look at the following details in the letter:

The second paragraph states that the letter is "a written warning for violating our attendance policy."
The last paragraph mentions that disciplinary action, such as termination, may result from continual tardiness.

These details let you know that the main purpose of the letter is to warn the employee about the consequences of his tardiness.

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Not feeling ready yet? These can help:

H.1Read workplace emails and memos

H.2Read business letters and notices

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